RollSheet Help

Staff & payroll

Clock in and out

Record your own shift on the Time Clock, clock someone else in or out from Admin Clock, and control where staff can clock in from.

Who can do this
All staff clock themselves in. Admins and instructors use Admin Clock. Admins set the time clock rules.
Where
Operations → Time Clock · Operations → Admin Clock · Management → Settings → Time Clock
Time Clock page showing a running shift timer, the Clock Out button and the Currently Working list (sample data)
Sample data. Click the image to open it full size.

Clock yourself in and out

  1. Open Time Clock from the sidebar.
  2. Click Clock In. Your status changes to Working and a timer starts.
  3. At the end of your shift, click the red Clock Out.
  • My Hours This Week shows hours worked against hours scheduled for the current pay period, which runs Thursday to Wednesday.
  • Admins and instructors also see Currently Working, the list of everyone on the clock.

Clock someone else in or out

For admins and instructors, when a staff member can't do it themselves.

  1. Open Admin Clock (under Operations).
  2. Pick the employee from Select an employee....
  3. Click Clock In or Clock Out.
  • Entries started or ended from Admin Clock are approved automatically in your name.

Choose where staff can clock in from

  1. Open Settings (under Management) and choose Time Clock.
  2. Under Policy, pick Allow from anywhere, Deny self check-in or Allow only from center IP.
  3. For center IP, connect to the center's Wi-Fi, click Use Current IP, and check the address that appears.
  4. Click Save Settings.
  • These rules apply to Assistants only. Admins and instructors can always clock themselves in and out.
  • To exempt one person, open Employees, edit them and tick Time clock override. They can then clock themselves in and out from anywhere.
  • With Allow only from center IP, staff who have left the center network can't clock out from their phone. Clock them out from Admin Clock instead.

What this affects

  • Clocked hours feed Time Entries and payroll. New entries from the Time Clock start unapproved.
  • If someone forgets to clock out, RollSheet closes the entry overnight with zero hours. An admin fixes the Clock Out time in Time Entries before approving it.

Tips

  • There's no separate break button. If your center tracks breaks, clock out and back in.

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